Planning a wedding on your own can be tough! And sometimes, essential items can get overlooked, such as counting the bridal party in your seat count, and counting for last-minute rsvps. The experts at Allure Party Rentals have compiled important information about both the ceremony and reception, including essential information for guest seating. For more tips and tricks visit our website, www.AllurePartyRentals.com.
South Florida Party Rental Checklist
Rentals are a pivotal part of any wedding. After all, the tables and chairs set the layoutof the entire room. Keep these things in mind for you rentals:
- Is your venue outside? If so, consider renting a tent. If you are worried about the view, choose a Clear Top Tent. Tents are great for temperature control and deterring bugs. And, if it happens to rain, you’re covered.
- If you’re renting a tent, have you accounted for the various sections you will need space for? Are you planning to put the caterers or buffet under the tent? How about the dance floor, DJ, and cocktail hour? It’s always safe to plan for extra space rather than finding out you didn’t plan for enough.
- Is your event at night? Don’t forget the lighting!
- Outdoor Ceremony? It is imperative you know how far your ceremony site is from unload site. A long-distance unload site, not previously planned for, can delay both vendors and guests.
- Other items to consider: Make sure your guests are aware of the nearest restroom(s) location to the tent. Have an idea how far away parking is from the party space, as well as where your various vendors will be best able to access the space, including caterers, rental companies, and decorators.
Indoor Events & Reception Information
- Table Preparations: How many tables do you really need? Of course, count out how many guests will be sitting per table to total your guest tables. However, don’t forget to account for the bridal party. Are you and your spouse planning to have a separate sweetheart table? Do you want the bridal party at a separate table together or mixed in with the other guest seating? Other tables to consider: Cake Table, Desert Table, Gift Table, Sign-in table or favor table, buffet tables, drink station tables, and tables for cocktail hour.
- Cocktail Hour Tables: A good rule of thumb is to have 1 cocktail table per 5-7 guests. So, if you have a guest count of 50, rent 8-10 tables. You can also mix bar height and dinner height tables. When using dinner height tables, with seating, plan for 1 table per 10 guests. So, for 50 guests, a mixed-table setting may include 5 cocktail tables and 2 dinner height tables.
- Chair Preparations: It is very common for last-minute attendees, whether it is a late RSVP or an unplanned +1. It is always a good idea to rent extras, including chairs. An additional 2-3 chairs will go a long with should the situation arise.
- Don’t forget yourself! This may seem obvious, but a lot of brides forget to rent chairs for themselves and their spouses, since they are so concentrated on the guest count. If you have 50 attendees, you still need 52 chairs (plus any extras). View our selection of wedding chair rentals.
- Cocktail Hour: Always have at least sparse seating options for cocktail hour. You do not necessarily need to fill each table with stools, but it is a good idea to rent a few bar stools – you can even rent two stools for every other table. And, if you are having dinner height tables, always include seating.
- Table Settings: Each wedding is different, but there are standard guidelines you can use to determine your place setting needs.
- 1 plate per person, per dish, and 5 extra for every 50 guests. Always rent extra dinnerware – it is almost always needed.
- 3 glasses per person. The typical wedding, holiday party, or corporate event calls for a wine glass, champagne flute, and a regular drinking glass.
- 1 fork or spoon per person, per forked or spoon dish, plus 1 knife per person. Use the same rules for extras as applied to dinnerware. And, don’t forget additional knives for butter, forks for cake, and spoons for coffee or iced tea.
- Napkins: 1 napkin per person plus 10 extra.
- Buffeted Dinners: For buffet style meals, rent 1 plate per person per dish, plus 10 extra for every 50-70 guests; this also applies to flatware. Buffet service almost always requires more plates than sit-downs.
It is important to find a South Florida party rental company who provides all of these wedding rental items. At Allure Party Rentals, we carry affordable & high quality tent rentals, table and chair rentals, table linens, dinnerware, glassware, charger plates, dance floors, and more. We also offer amazing Party Rental Packages to easily plan out your perfect wedding! Visit our website to view our full inventory of party rental equipment and be sure to connect with us on Facebook, Twitter, and Pinterest!
Allure Party Rentals is South Florida’s top choice for party rental equipment in Broward County, Miami, West Palm Beach, Palm Beach County, Fort Lauderdale, Miami Beach, Pompano Beach, Boca Raton, and surrounding areas. Rent everything for your wedding or event, including chaivari chairs, ceremony chairs, tents, tables, tablecloths, napkins, chair covers and sashes, dance floors, and tableware.